Change Password. Log Out. Diary Module. The following options available in this module. Year : This column specifies the year in which the receipt is being diarised. By default the current year will be displayed. The year cannot be edited. By default it gives the current date and it cannot be modified by the user. The user can see the available list of all receipt types by clicking the combo box in the receipt type column.
The user is allowed to change the desired option in this column. Receipt Category : This column specifies the Category of Receipts being entered. User has the option to change the receipt category. Users can either enter the reference number, if any, or leave it blank. Date : If there is any Reference Date on the receipt, then it must be entered in this column. Receipt Language : This refers to the receipt language. The user can see the list of choices and select the required language.
If the user wants to add any new language, then the user can contact the system administrator who is looking after this system. Dak Received Date : It represents the date on which the Dak is received in the concerned section. Address : This refers to the address of the sender who has sent the receipt. Subject : This column indicates the subject of the receipt.
Remakrs : If the user wishes to enter any remarks pertaining to the receipt, he can enter in the remarks column. Dealing Assistant : This column can be used to mark a particular receipt to the concerned Dealing Assistant. Enclosure Details : If there is any enclosure along with the receipt, then the details of enclosure can be entered here. Action Taken : In this column, two options are available for the user. If the user simply wants to save the record without selecting any of the two options, then he can click the save button.
In the next screen, a message box showing the diary number of the receipt being entered. The user can note down the diary number for future reference. If the user wants to Save and Forward the receipt to a particular section, then he can select the option Forward to Section.
Once this options is selected, the following screen Screen 1. Save and Forwarding to Section. The Screen 1. By default, the Ministry and Department will be selected as per the user details. Then the user has to select the Division from the combo box. Once a particular Division is selected, the user can select from the list of sections belongs to that particular division.
If the user wants to send the receipt to outside the network, then the user can select the option Forward to Others. The following screen Screen 1. Save and Forward to Others. Here the receipt will still be lying with the same section from which it is forwarded to other , since capturing the movement is not possible outside the network.
Edit Receipt. The Edit Receipt Option is used to edit the previously diarised receipts. On clicking the Edit Receipt option, the user will get the screen as displayed in Screen 2. Screen 2. In the Screen 2. If the user simply clicks the Submit button without supplying any parameters, then all the records, which are available for editing, will be displayed.
On the contrary, if the user types any values against any columns, then the output will be limited as per the user input. By using the query option, the output can be restricted to the desired number of records. After the submit button is clicked the user will get the output as shown in Screen 2.
From the Screen 2. The record can be saved by clicking the Update button. The Cancel button is used to cancel the editing of record. Forward Receipt. The Forward Receipt Option is used to Forward the receipts. On clicking the Forward Receipt option, the user will get the screen as displayed in Screen 3.
Screen 3. The Screen 3. If the user wants to view records from a particular division or section, the user can select the division or section and the click the submit button. The List of available receipts for forwarding will be displayed as per the screen 3.
In the screen 3. The user can select a particular record and the details of the selected record is displayed as per the screen 3. The above screen 3. The Priority also can be changed in the Priority column. By default, Normal will be selected. In the Action Taken Column, the user can select one of the following options. On clicking Forward to Section, the user will get the following screen 3. On the other hand, if the user select Forward to Others, the user will get the screen 3.
In the above screen 3. The user has to enter the name of the person or department in the column Forwarded to Whom , and then click the Forward button. Whenever a receipt is forwarded to other, the receipt is actually lying with the section from which it has been forwarded. Merge Receipt. The Merge Receipt Option is used to merge an already entered receipt in a file. Before a receipt can be merged in a file, it has to be ensured that the receipt should be with the section, not closed and not merged.
On clicking the option Merge Receipt , the user will get the following screen 4. In the Screen 4. The user can specify any parameter and the output will be limited as per the user input. If the user clicks the Submit button, without specifying parameter, then all the available records will be displayed for merging. The next screen Screen 4. The user can select the desired receipt and get the details as per the screen 4.
From the Screen 4. Now the receipt will be attached to the selected file. Once the receipt is merged in File, it will be no longer available for Editing, Forwarding or Closing the receipts.
Get Receipt Sent Outside. On clicking this, the user will get a query screen Screen 5. The user can specify any parameter to minimize the number of records to be retrieved. If the user clicks either giving parameter values or simply clicks the Submit Button without specifying any parameter, the system displays the list of records as per the user parameter and which have been sent outside Screen 5.
By Selecting the particular receipt and clicking the submit button, the user will get the following Screen 5. From the Screen 5. Once it is received, it will become part of the system and any action like forwarding, merging etc can be carried out. Close Receipt. The Close Receipt Option is used to Close the diarised receipts on which no specific action is to be taken.
On clicking the Close Receipt , the user is prompted with the Screen 6. Screen 6. From the Screen 6. The next Screen 6.
The user can enter remarks and click the Close button to close the selected receipt. Once the receipt is closed, it will no longer available for forwarding, merging purposes. De Merge Receipt. The DeMerge Receipt Option is used to remove the receipts, which are merged in the file.
On clicking the DeMerge Receipt , the user will get a query screen wherein the user can specify parameter to narrow the search. The Screen 7. On clicking the submit button, the user will get the records as per the input.
The next Screen 7. Screen 7. From the Screen 7. On Clicking the DeMerge button, the receipt will be removed from the file and is available for Forwarding, Closing and of course for merging too. The Cancel Last Movement option is used to cancel the last movement made on a particular receipt provided no action like forwarding, merging or closing has taken place at the forwarded section.
On Clicking Cancel Last Movement, the query screen 8. The user can give any parameter to restrict the number of records to be displayed. Based on the user input, the next screen 8. Any record can be selected from the Screen 8. The Details of the selected record will be shows as per the screen 8. On clicking the Cancel Last Movement Button, the last movement made on the particular receipt will be cancelled and the receipt will be available with the current section for further action.
Physically Receive Receipts. This option is used to mark a receipt as physically received. The user can either specify any parameter or click the submit button to retrieve all the records. The next Screen 9. From the Screen 9. The user can enter the date on which the receipt has been physically received and click the Physically Receive button. Once a receipt has been physically received, its last movement cannot be cancelled.
Using the Query Option, the user can search on receipts by supplying any known parameter. If no parameter is specified, the all the available records will be displayed. The Query menu is displayed in the Screen In the Screen Based on the input, the output will be shown as per the screen The Present position where the receipt is lying currently will also be displayed. Screen Query Again button can be clicked, if the user wants to query more.
Receipt History. The History Option is used to view the History of any receipt. On clicking the History Option, a query screen will be displayed as in the screen Any parameter can be specified to retrieve the list of receipts to be displayed as in the screen From the Screen The History of receipt will be displayed as in Screen The top portion displays the details of the receipt and the bottom portion displays its movement.
The Reports Option is used to generate various reports. On clicking the Reports Option, the following Screen In Screen The List of Receipts Received report is used to view the receipts which are forwarded by other sections. The List of Receipts Forwarded report is used to view the receipts forwarded from the current section. The List of Pending Receipts report shows list of all pending receipts pertaining to the current section.
The List of Receipts Merged in File report displays all the receipts which are merged in file pertaining to the Section. The List of Closed Receipts report shows the list of all closed receipts pertaining to the Section. Diary Register. On clicking the Diary Register, the following Screen On clicking the Submit button, the system will generate a report as shown in the Screen List of Receipts Received.
The user can input the date to get the report corresponding to that period. The software monitors for file creation , deletion , modification , and movement of files. You can start monitoring as soon as you finish the setup process, which can be completed in just a matter of minutes. The program also has automated alerts.
PA File Sight alerts you on changes made to files so that you can detect log tampering. Having this information available to refer to helps to put all the necessary information in one place so that you can start to address an attack. When it comes to auditing, PA File Sight is an excellent choice. Reports show specific users , specific time range , and the time period. FileAudit is a real-time file monitoring tool that has been designed to help monitor how employees interact with files.
The platform monitors file changes , read-write , deletion , and ownership. Having this information on hand makes sure that you can immediately discover and address cyberattacks before the damage is done. There are also automated email alerts to notify you about user actions. Alerts are generated for certain events like the deletion of a file or if a user has been denied access to a file. Staying on top of this information helps to diagnose suspicious behavior as early as possible.
You can download the free version here. File activity monitoring is part and parcel of document management in an enterprise environment. Each tool is easy to use with simple configuration and an overhead perspective of file interactions.
The file access analytics feature included with ManageEngine DataSecurity Plus is useful for those enterprises that want to automate some of their threat detection.
Automation pays dividends to response time when reacting to malicious activity. File integrity monitoring is an ongoing automated process that validates the status of files held on a system through indicators such as file size and last modified date.
Any changes to files should be logged and unauthorized changes rolled back. Deep packet inspection is a network monitoring part of file integrity monitoring.
It is able to add information about the user who tries to modify a file, such as location and home device. File activity monitoring is able to add to existing DLP technology by protecting the contents of files and monitoring access to it. Thus, it is able to catch unauthorized file access, blocking theft, deletion, corruption, or alteration of the contents. This site uses Akismet to reduce spam.
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File monitoring software shows who accessed a file on your network, along with when, and what they did. Tim Keary Network administration expert. File monitoring software shows who accessed a file, when, and what they did. See real-time stats on individual files as well as drive metrics. Download the day free trial.
This includes services to add extra protection to stores of sensitive data. LANGuardian A user activity tracker that details any changes to the files held in multiple locations. Teramind A file activity monitor that records the users that access or modify any file on the system. PA File Sight A real-time file monitoring system that logs the source of any file changing activity.
FileAudit A real-time file monitoring system that includes alerts to key supervisors. We reviewed the file activity monitoring market and analyzed tools based on the following criteria: Logging of all file access events Registration of user account and the date of time of any access The ability to identify only certain files or directories for protection The option to set alerts on file changes A backup facility that automatically restores tampered files The ability to black file copies An option to try the service for free as an assessment A price set at a fair value for the quality of services offered.
Pros: Uses agentless monitoring to track hardware metrics, user behavior, and new IT assets in real-time Supports auto-discovery that builds network topology maps and inventory lists Offers flexible integrations with other tools — great for helpdesks and SIEMs Can monitor statistics on specific files or applications Uses drag and drop widgets to customize the look and feel of the dashboard Robust reporting system with pre-configured templates, dashboards, and monitors.
Cons: Designed for IT professionals, not for home use. Pros: Supports networks, infrastructure, and file monitoring in a single platform Uses real-time data to discover devices and build charts, network maps, and inventory reports Is very simple to set up — fast onboarding Can providing file access audits — great for maintaining compliance Supports a highly detailed freeware version — best for smaller networks and trials.
Cons: Is a very detailed platform that will require time to fully learn all of its features and options. Pros: Provides a detailed account of file access, allowing sysadmin to understand the context of the file change The platform can track access trends over time, allowing for better malicious behavior detection Supports built-in compliance reporting for popular standards such as HIPAA, PCI DSS, and FISMA Can integrate with numerous helpdesk solutions, notification platforms, and backup systems.
Cons: Requires a sizable time investment to fully explore all the platforms features and tools. Pros: Provides users with a simple overview of file access, threats, and overall compliance standings Supports packet collection, analysis, and reporting, making it an all-in-one solution for DPI and file monitoring Robust and easy to use database feature allows users to store collected data and search for it post-scan.
Pros: Highly visual reporting and real-time monitoring Built with compliance in mind, offering pre-configured reports Goes beyond file monitoring with options for active session monitoring and keylogging. Cons: The platform tries to do it all, which can be overwhelming for those who only wish to use file monitoring features That platform has a steeper learning curve when compared to competing products.
Pros: Offers built-in alerts and custom rule-sets for a quick file monitoring Can prevent files from being accessed and stop ransomware — can act as a DLP tool Collected data makes it easy to separate malicious behavior from mistakes. Cons: Would like to see a more visual dashboard and options for data visualization. Pros: A simple interface is easy to use, even for new users Alerts come built-in with email notification taking only a few minutes to configure Offers multiple flexible pricing plans to fit almost any size team.
Cons: Could use more visualizations to illustrate file access metrics and trends Is only available for Windows operating systems. What is File Integrity Monitoring? Why is deep packet inspection vital to file activity monitoring?
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